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Executive Assistant | KOHRW
Kurdistan Organization for Human Rights Watch  ·  Careers
Now Hiring  ·  KOHRW

Executive Assistant –
Office of the Executive Director

📍 Erbil, Iraq
🏢 Full-Time
📅 Open: 05 September 2026
⏳ Deadline: 18 September 2026
🎯

Role Overview

The Executive Assistant provides high-level administrative, organizational, and coordination support to the Executive Director and senior management of KOHRW. The role ensures smooth day-to-day operations of the executive office, manages information flows, facilitates external and internal communications, and supports strategic organizational activities. The position requires a highly organized, discreet, and proactive professional capable of operating in a dynamic NGO environment.

Organization
KOHRW
Duty Station
Erbil, Iraq
Reports To
Executive Director
Employment Type
Full-Time
📋

Key Responsibilities

1
Executive Office Support
  • ›
    Manage the Executive Director's calendar, schedule meetings, appointments, and travel arrangements, ensuring efficient time management.
  • ›
    Screen, prioritize, and manage incoming correspondence, emails, and calls directed to the executive office.
  • ›
    Prepare briefing notes, talking points, agendas, and background materials for meetings, events, and official engagements.
  • ›
    Draft, proofread, and finalize official letters, memos, reports, and other executive-level correspondence in English, Arabic, and/or Kurdish.
2
Coordination & Stakeholder Liaison
  • ›
    Coordinate and follow up on action items, decisions, and commitments arising from executive meetings and organizational activities.
  • ›
    Liaise professionally with donors, government institutions, UN agencies, INGOs, consortium partners, and other external stakeholders on behalf of the Executive Director.
  • ›
    Organize and support high-level meetings, workshops, official visits, and organizational events, including logistics, preparation, and follow-up.
  • ›
    Coordinate across departments to consolidate inputs, reports, and updates required by the executive office.
3
Document & Information Management
  • ›
    Maintain a well-organized filing and archiving system for executive correspondence, agreements, MoUs, policies, and institutional records.
  • ›
    Ensure confidentiality and security of sensitive organizational and executive information at all times.
  • ›
    Track deadlines, commitments, and deliverables relevant to the executive office and ensure timely follow-up.
  • ›
    Manage incoming and outgoing official correspondence, ensuring proper registration, coding, and distribution.
4
Reporting & Communication Support
  • ›
    Support preparation of organizational reports, presentations, donor communications, and institutional publications.
  • ›
    Assist with translation and review of documents between English, Arabic, and Kurdish as required.
  • ›
    Compile and format data, statistics, and narrative content for internal and external reports.
5
Administrative & Operational Support
  • ›
    Support travel logistics, visa arrangements, hotel bookings, and administrative clearances for the Executive Director and senior staff.
  • ›
    Monitor and follow up on government registrations, renewals, approvals, and official submissions on behalf of the organization.
  • ›
    Perform any other tasks assigned by the Executive Director relevant to organizational operations and management support.
🎓

Required Qualifications

Education
  • ✓
    Bachelor's degree in Business Administration, Public Administration, International Relations, Law, Communications, or a related field.
Experience
  • ✓
    Minimum 3–5 years of experience in an executive assistant, office manager, or senior administrative role, preferably in an NGO, INGO, UN agency, or donor-funded organization.
  • ✓
    Demonstrated experience supporting senior management, handling confidential information, and managing complex schedules and communications.
  • ✓
    Experience liaising with government institutions, international organizations, and high-level stakeholders is strongly preferred.
  • ✓
    Demonstrated experience in document management, official correspondence, and institutional record-keeping.
Skills & Competencies
  • ✓
    Excellent organizational, planning, and multitasking skills with strong attention to detail.
  • ✓
    High level of discretion, professionalism, and ability to handle sensitive information with confidentiality.
  • ✓
    Strong written and verbal communication skills; ability to draft professional correspondence and reports.
  • ✓
    Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and digital communication tools.
  • ✓
    Ability to work under pressure, prioritize tasks, and meet deadlines in a fast-paced environment.
Languages
  • ✓
    Fluency in English required. Arabic and/or Kurdish required. Trilingual proficiency (English, Arabic, Kurdish) is strongly preferred.
⭐

Core Competencies

Executive & Senior Management Support Calendar & Schedule Management Stakeholder & Institutional Liaison Document & Records Management Confidentiality & Discretion Official Correspondence Drafting Translation (English / Arabic / Kurdish) Microsoft Office Suite Event & Meeting Coordination Proactivity & Results Orientation
◆

How to Apply

Submit CV To
hr@kohrw.org
CC
info@kohrw.org
Format
PDF Only
Deadline
18 September 2026
Please use "Executive Assistant" as the subject line of your email.
Only shortlisted candidates will be contacted for the next stage of the recruitment process. We appreciate your interest in joining KOHRW.
Apply Now →
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